Salary Administration

Salary Administration serves as the final destination for all payroll-related documents at UTRGV. Numerous transactions pertaining to employee assignments and payroll forms are processed daily. All transactions go through stringent quality control reviews to ensure employees are paid in both an accurate and timely manner. In support of the university-wide paperless initiative to streamline and automate forms, many of these transactions are entirely electronic.


New Hires / Stipends / Change of Job Data Brief Description Recommendations
Human Resources guide on how to rehire or continue appointments for student employees, graduate assistants, work-study, and part-time nonstudent employees.

HR Portal

Portal Manual:

HR Portal Manual

Training Video:

Click the access training video link to have access. This link is located on the Human Resources -> Salary Administration | UTRGV page. Once you reach the Sign in Zoom page, you will need to access the training by clicking on the SSO icon, then choose your email account and it will prompt you to enter the passcode to watch the HR Portal training. ( Use passcode: Zh6?4iY!). If you have issues accessing the page, sign out, clear the cache, and close all browsers. Then try again.

Monthly Payroll Calendar and Timeline for all ePAF Forms and Hiring Proposals

October 1, 2024, Pay date Payroll Deadline 

Due to Position Control office by 4:00pm on September 11, 2024

Due to Human Resources office by 4:00pm on September 17, 2024 

November 1, 2024, Payroll Deadline 

Due to Position Control office by 4:00pm on October 15, 2024

Due to Human Resources office by 4:00pm on October 18, 2024

December 2, 2024, Payroll Deadline 

Due to Position Control office by 4:00pm on November 11, 2024

Due to Human Resources office by 4:00pm on November 15, 2024 

January 2, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on December 09, 2024

Due to Human Resources office by 4:00pm on December 13, 2024

February 3, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on January 14, 2025

Due to Human Resources office by 4:00pm on January 20, 2025

 

March 3, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on February 11, 2025

Due to Human Resources office by 4:00pm on February 17, 2025

 

April 1, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on March 11, 2025

Due to Human Resources office by 4:00pm on March 17, 2025

May 1, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on April 12, 2025

Due to Human Resources office by 4:00pm on April 17, 2025

June 2, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on May 12, 2025

Due to Human Resources office by 4:00pm on May 16, 2025

July 1, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on June 11, 2025

Due to Human Resources office by 4:00pm on June 17, 2025

August 1, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on July 14, 2025

Due to Human Resources office by 4:00pm on July 18, 2025

September 2, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on August 12, 2025

Due to Human Resources office by 4:00pm on August 18, 2025

 October 1, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on September 11, 2025

Due to Human Resources office by 4:00pm on September 17, 2025

 

October 7, 2024, Payroll Deadline 

Due to Position Control office by 4:00pm on September 20, 2024 

Due to Human Resources office by 4:00pm on September 25, 2024 

October 22, 2024, Payroll Deadline 

Due to Position Control office by 4:00pm on October 7, 2024 

Due to Human Resources office by 4:00pm on October 10, 2024 

November 7, 2024, Payroll Deadline 

Due to Position Control office by 4:00pm on October 23, 2024 

Due to Human Resources office by 4:00pm on October 28, 2024 

November 22, 2024, Payroll Deadline 

Due to Position Control office by 4:00pm on November 7, 2024 

Due to Human Resources office by 4:00pm on November 12, 2024 

December 6, 2024, Payroll Deadline 

Due to Position Control office by 4:00pm on November 21, 2024 

Due to Human Resources office by 4:00pm on November 27, 2024 

December 20, 2024, Payroll Deadline 

Due to Position Control office by 4:00pm on December 5, 2024 

Due to Human Resources office by 4:00pm on December 10, 2024 

January 8, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on December 16, 2024 

Due to Human Resources office by 4:00pm on December 19, 2024 

January 23, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on January 7, 2025 

Due to Human Resources office by 4:00pm on January 10, 2025 

February 7, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on January 23, 2025 

Due to Human Resources office by 4:00pm on January 28, 2025 

February 21, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on February 6, 2025 

Due to Human Resources office by 4:00pm on February 11, 2025 

March 7, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on February 20, 2025 

Due to Human Resources office by 4:00pm on February 25, 2025 

March 21, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on March 6, 2025 

Due to Human Resources office by 4:00pm on March 11, 2025 

April 7, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on March 21, 2025 

Due to Human Resources office by 4:00pm on March 26, 2025 

April 22, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on April 7, 2025 

Due to Human Resources office by 4:00pm on April 10, 2025 

May 7, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on April 22, 2025 

Due to Human Resources office by 4:00pm on April 25, 2025 

May 22, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on May 7, 2025 

Due to Human Resources office by 4:00pm on May 12, 2025 

June 6, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on May 22, 2025 

Due to Human Resources office by 4:00pm on May 27, 2025 

 

June 20, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on June 5, 2025 

Due to Human Resources office by 4:00pm on June 10, 2025 

July 8, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on June 20, 2025 

Due to Human Resources office by 4:00pm on June 25, 2025 

July 22, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on July 7, 2025 

Due to Human Resources office by 4:00pm on July 10, 2025 

August 7, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on July 23, 2025 

Due to Human Resources office by 4:00pm on July 28, 2025 

August 22, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on August 7, 2025 

Due to Human Resources office by 4:00pm on August 12, 2025 

 September 8, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on August 22, 2025 

Due to Human Resources office by 4:00pm on August 27, 2025 

September 22, 2025, Payroll Deadline 

Due to Position Control office by 4:00pm on September 5, 2025 

Due to Human Resources office by 4:00pm on September 10, 2025 


Part Time Faculty Schedule Loads FY24-25

Part Time Faculty Schedule loads FY24-25

Term

Due to Position Control

Due to HR for Job Load

In PeopleSoft/ Access Needed by

CJD due to Position Control for changes after job load, so that forms are at HR level on time

CJD due to HR for changes after job load, need to be in HR for contract pay load to be successful

Official Job Start Date of EE

 

Spring

11/13/2024

11/27/2024

12/20/2024

12/18/2024

1/6/2025

1/16/2025

 

Summer I

3/31/2025

4/15/2025

5/1/2025

5/14/2025

5/20/2025

6/1/2025

 

Summer II

4/30/2025

5/14/2025

6/1/2025

6/25/2025

7/1/2025

7/16/2025

 

Fall

7/17/2025

7/31/2025

8/30/2025

8/19/2025

8/25/2025

9/1/2025

 

*Need to be in HR for contract pay load to be successful.